Auto-update Jira data using formulas

Once you've set up your Jira to Smartsheet sync, you can access your Jira data from other sheets.

1

Set up your sheet

First, navigate to your sheet of choice and add a column for Jira Issue Key.

You'll then need to populate the column with the keys you're looking to reference.

For example, you might be tracking Part Numbers that have Jira tickets associated with them:

You can then use the INDEX and MATCH formulas to populate other columns.

Let's update the Status column according to the associated Jira key.

2

Start an INDEX formula

In the first row of the Status column, type =INDEX( , then click Reference Another Sheet to select your range.

In the popup window, find your Jira reference sheet, select the Jira Key and Status columns, and click Insert Reference.

3

For the row, use the MATCH formula

For the row_index, you'll use another formula: MATCH. This will identify the row in your search range that corresponds to the Jira key specified.

Type MATCH([Jira Issue Key]@row, to specify the search value.

Then click Reference Another Sheet to specify the range.

In the popup window, select the same Jira Key and Status columns and select Insert.

Close your MATCH formula with a final parenthesis.

4

Finish your INDEX formula

Last, specify the column_index of your INDEX formula: 2. This tells the formula to look in the second column of your search range for the value, which is Status. Close your INDEX formula, and you should see your first Status appear.

Select the cell and drag down to populate the rest of the column.

You're done!